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Privacy policy

Why, which and how Versio.io processes personal data

Last update: 06-07-2026

This document describes how personal data is collected and used as well as stored and deleted in the context of using Versio.io.
Versio.io tries to collect only data that is essential for the general, comfortable and audit-proof use of Versio.io.

What data is collected?

For each user of Versio.io, a dedicated user account has to be created. The following data will be stored in Versio.io for this purpose:

  • Creation date of the user.
  • First and last name (same as username)
  • E-mail address
  • Password
  • Activated or deactivated user status
  • Last login to Versio.io
  • Notification preferences
    • Security alerts
    • Release information
    • Product news
  • Default Versio.io environment to load after login
  • User GUI mode
    • Standard
    • Expert
  • Free level environments
  • Assigned user roles
  • Personalized API token
  • Last modifier for each configuration
  • Events

How is the data collected?

Personal data is collected as follows:

  • The data is initially collected when the user is created in the Versio.io administration console.
  • Each time the user logs in, the 'last login date' attribute is updated.
  • The user has the option to adjust some of the attributes under user settings to their personal needs.
  • A Versio.io user creates personalized API tokens in the application interface.
  • An administrator of a Versio.io environment assigns roles to a user.
  • A user changes a configuration.
  • A user performs activities that are subject to auditability (create/delete user, delete customer specific content).

What is the data needed for?

Personal data is collected to enable the following functionalities and services:

  • User login to the Versio.io application.
  • Limiting the scope of functions for users
  • Optimizing the usability of the application interface
  • Notifications to the user
  • Automatic deactivation of users when not using the application
  • Ensuring audit compliance

How is the data stored?

Personal data is stored in a database of the Versio.io application.

Who has access to the data?

Personal data can be accessed by the users themselves, Versio.io environment administrators, Versio.io platform administrators and system administrators.

Role Access to data
User first name, last name, password, GUI mode, default environment, notification preferences
Versio.io environment administrator Access and rights to a Versio.io environment
Versio.io platform administrator User activation and deactivation
System administrator (operating system level) All data

Name and e-mail address, if any, will be transmitted to e-mail, chat or other notification systems in the context of notifications.

How can the data be deleted?

For revision security reasons, user data cannot be deleted, only deactivated. In Versio.io, it must be traceable which user changed a configuration or deleted transaction data at which time.